MPA Human Resource

HR Specialised

BA Statistics, Economics,

FA Statistics, Economics, Maths

Matric

Assistant Manager Human Resource (HR)

Functional Job Description:
Establishment of Human Resource Department in Medical Teaching Institution Bannu
 HRD Planning
 Mission, Vision, Values of MTI Bannu
 Organogram of KGN,BMC,DHQ,WCH MTI Bannu
 Employee Handbook
 Recruitment and Promotion Criteria and Policies, Regulations for MTI Bannu
 Recruitment Section (Pre & Post) of Bannu Medical College, DHQ,W&CH and KGN MTI
 Training & Organization Development Section
 Payroll and HRIS and Record Section
 Employee Relations
 Exit Employees Management

SHRO

Functional Job Description:
Recruitment Section (Pre & Post)
 Collect request from the department head for any new position
 Involved in shortlisting of candidates, making interview calls, arrangement of entrance test and interview
 Conducting Original Source of Verifications of degrees/ diplomas of staff
 Registration of selected candidates for pre-employment medical screening
 Making of employment contracts & processing it
 Maintenance of Employee file with respect to all documents.
 To Perform any other task assigned by Director Human Resources & Organization Development
Training & Organization Development Section
 Conducting Training need assessment, developing tentative training plan and organizing training sessions
according to the plan
 Liaison with different training institutes for the arrangements of external training
Developing HR manual, employee’s handbook, job descriptions and revisions of HR policies.
 Conducting internship tests, managing interviews, and hiring of interns for different departments
 Facilitating students/staff for conducting research.
 Conducting employee orientation for the new joiners
 Conduct Internal/External Trainings for all Staff
 Delivering mandatory trainings related to safety measures to the staff
 Conducting performance appraisals of administrative and clinical/Non-Clinical staff
 Expediting international training bonds for the staff
Payroll and HRIS
 Prepare payroll of each month and share with Director HR for review
 Feeding and maintaining employee record in SKM HRIS.
 Maintain a consolidated HRIS /Excel database of all the employees
 Incorporating payroll, leaves, employee benefits and roster related data into HRIS
 Generating reports and their analysis.
 Worked on Medix (Fauji Foundation Software), Q-Madix, TDSI applications
 Coordinate and collect data/attendance register of all staff from different departments
 Monitor biometric attendance as required
 Maintain hard copies of attendance registers on a monthly basis.
Employee Relations
 Conducting inquiry sessions with the complainant and complainee after a grievance report is generated. Reporting
it to management.
 Member of Inquiry Committee of issues aroused due to breach of Harassment.
 Conducting Employee Satisfaction Survey within the organization.
Medical Education
 Organizing & managing BLS/ ACLS/ PALS sessions for the medical staff
 Managing live streamed symposiums for medical staff
 Actively involved in organizing PACES Preparatory Course for doctors
 Processing CPSP registrations of medical units/ doctors.
Exit Employees Management
 Coordinate with Exit staff for the completion of exit documents.
 Prepare final settlement form and take acknowledgement from exit employee.
Personnel File Audit
 Ensure employment contracts adhere to requirements in relevant legislations
 Ensure personnel Files are up-to-date and in accordance with the requirements of audit.
 Meet internal and external audit standards
 Facilitate processes to ensure transparency
Other Tasks
 An active member of the team working for JCI accreditation.
 Takes initiative, expediting and organizes different official events of the organization
 Member of Ethics & Safety Committee of the Hospital
 Managing connectivity’s for the meetings through different mediums.
 Involved in management of official activities
 Maintaining meeting minutes whenever required

Manager HR

Functional Job Description:
 HR Policies & Procedures:
Assist in development of HR policies/procedures and frameworks covering employee recruitment & selection,
performance management, learning & development, separation, compensation & benefits, and employee affairs.
 HR Policies Compliance: Ensure compliance of HR policies and procedures across the organization and take
disciplinary actions in case of non-compliance.
 Headcount Rationalization:
Conduct headcount planning exercise and perform changes accordingly to the organization structure, job
descriptions, and competencies and ensure clear lines of accountability, ownership, communication, and
optimal managerial spans on control.
 Job Profiles:
Manage and maintain job descriptions, grading structure, and job families in line with HR
policies/procedures.
 Organizational Change Projects:
Execute organizational change projects and ensure a smooth and effective transition in line with project
objectives.
 Recruitment & Selection:
Administer recruitment & selection function and ensure its adherence to operational and budgetary requirements,
manpower plan, relevant policies and procedures including excellent employee on boarding and orientation
experience.
 Talent Development:
Develop and execute programs for mentoring/coaching, employee development, job rotation, staff retention,
cohesiveness etc. that effectively develop key talent for future role and increased retention.
 Compensation & Benefits:
Administer employee compensation & benefit functions including
 attendance management,
 Timely preparation/disbursement of payroll
 leave management,
 loans, and other associated components.
 Managing employee’s registration with EOBI and ESSI
 Incorporating time adjustments, overtime, allowances and leaves of employees into Leave Manual Q-Madix
software
 Organizing Hospital Anniversary/Best employee of the year event for the staff in order to provide
entertainment & recognize their efforts with different awards.
 Performance Management:
Administer activities related to employee performance reviews in accordance with defined KPIs for each role.
 Personnel Administration:
Maintain employee records and monitor/address employee grievance/disciplinary issues.
 Employees Separation:
Administer employee separation activities and ensure exit database is maintained for analysis to improve
organizational aspects.
 Exit Interviews:
Review exit interview, employee feedback, and attrition data on a periodic basis along with trends in sourcing
and produce suitable reports and indicators for HR priorities.
 Staff Communication:
Develop an efficient staff communication culture through cascading mutual trust and understanding of HR
processes to ensure all employees’ full awareness and satisfaction of HR policies and procedures, practices and
initiatives.
 Staff Counselling Services:
Provide advice and counselling to line managers on staff related issues for e.g. performance counselling and staff
disciplinary matters etc.

Best Employee of the Year

Nominated as Best Employee of the Year in Quaid e Azam International Hospital Islamabad